purchasing procedure

Description

What is the purchasing procedure?

The purchasing procedure is a guide to performing the purchasing process of goods and services that includes the purchasing steps, responsibilities, date of purchase, evaluation of suppliers, and control of goods or services.

Is the purchasing procedure mandatory?

ISO 9001 does not require the development of a procurement process, but since the provision of resources is essential for the compliance of the quality management system, the development of a procedure for purchasing in organizations seems necessary.

therefore, the organizations that have established and implemented ISO 9001 standards, should determine the purchasing methods, and retain the records.

What does this procedure include?

This procedure includes the text of the procedure and the purchase order form.

ISO 9001 – Purchasing Clause

8.4 Control of externally provided processes, products, and services
8.4.1 General
The organization shall ensure that externally provided processes, products, and services conform to requirements.
The organization shall determine the controls to be applied to externally provided processes, products and services when:
a) products and services from external providers are intended for incorporation into the organization’s own products and services;
b) products and services are provided directly to the customer(s) by external providers on behalf of the organization;
c) a process, or part of a process is provided by an external provider as a result of a decision by the organization.

Supplier evaluation procedure

The organization shall determine and apply criteria for the evaluation, selection, monitoring of performance, and re-evaluation of external providers, based on their ability to provide processes or products and services in accordance with requirements. The organization shall retain documented information of these activities and any necessary actions arising from the evaluations.

According to this clause, the organization shall develop a Supplier evaluation procedure that explains the steps of the supplier evaluation process.

8.4.2 Type and extent of control
The organization shall ensure that externally provided processes, products, and services do not adversely affect the organization’s ability to consistently deliver conforming products and services to its customers.
The organization shall:
a) ensure that externally provided processes remain within the control of its quality management system;
b) define both the controls that it intends to apply to an external provider and those it intends to apply to the resulting output;
c) take into consideration:
1) the potential impact of the externally provided processes, products and services on the organization’s ability to consistently meet customer and applicable statutory and regulatory requirements;
2) the effectiveness of the controls applied by the external provider;
d) determine the verification, or other activities, necessary to ensure that the externally provided
processes, products, and services meet requirements.

8.4.3 Information for external providers
The organization shall ensure the adequacy of requirements prior to their communication to the external provider.
The organization shall communicate to external providers its requirements for:
a) the processes, products, and services to be provided;                                                          b) the approval of:
1) products and services;
2) methods, processes, and equipment;
3) the release of products and services;
c) competence, including any required qualification of persons;
d) the external providers’ interactions with the organization;
e) control and monitoring of the external providers’ performance to be applied by the organization;
f) verification or validation activities that the organization, or its customer, intends to perform at the external providers’ premises.